Privacy Policy

Privacy Policy

Thank you for visiting the ILSA Gateway. Your privacy and the associated protection of personal data are important to us. Therefore, our business conduct takes place in accordance with the applicable legislation on data protection and data security. It is very important to us that you feel safe using our services. For this reason, we and our data protection officer pay attention to compliance with data protection regulations.

We are aware of the importance of the data entrusted to us and would like to inform you about the following:

  • For which purposes your (personal) data is collected, processed and used,
  • How we handle and protect your information,
  • To whom we provide the data.

Please read the following instructions carefully. If you have any questions, please contact our data protection officer. The contact details can be found below in this Privacy Policy.



Responsible for your personal information on this website are:

Foundation IEA Secretariat Netherlands

Keizersgracht 311

1016 EE Amsterdam

The Netherlands

Tel.: +31 20 625 3625

Fax: +31 20 420 7136




IEA Hamburg

Überseering 27

22297 Hamburg


Tel.: +49 40 48 500-500

Fax: +49 40 48 500-501





Data Protection Officer

The Data Protection Officer can be reached at:

IEA Hamburg

Überseering 27

22297 Hamburg






The ILSA Gateway is hosted on a server in Germany. Whenever you access the server, relevant access data are logged. These data are stored only for the purposes of identifying and tracking non-permitted access or any attempts of accessing the servers without permission. This stored information is not used for any purposes other than data security. No statistical analyses are made from non-anonymized data. Logged data are saved for a maximum duration of six months and will be deleted afterwards.

Depending on the access log used, the log file will include the following pieces of information:

  • Name of the requesting computer - as far as can be determined - otherwise IP address of the requesting computer
  • Date and time of the request
  • Desired access method / function of the requesting computer
  • Input values transmitted by the requesting computer (file name, ...)
  • Access status of the webserver (file transfer, file not found, command not executed, etc.)
  • Name of the requested file


Active Components

In general, the information offered on the ILSA Gateway can also be used with browsers where Java-Applets, Active-X-Controls, and cookies are disabled. Should functionality be limited considerably as a result, a corresponding notice will be given.


E-Mail Security

When sending an e-mail to Gateway or IEA e-mail accounts, the e-mail address of the sender is used only for correspondence with the particular sender. When sending an e-mail with content worthy of protection, we strongly recommend encrypting it in order to prevent unauthorized notice or falsification on the transmission path. The type of encryption must be coordinated with Gateway or IEA staff. Should the sender not wish to receive an answer via e-mail, another way of communication must be mentioned explicitly.



Cookies are small files placed locally in the internet browser cache of website visitors. The basic use of the ILSA Gateway is possible without cookies. However, we cannot exclude limitations to the use of the website or a diminished user-friendliness.

Most of the cookies we use are so-called "session cookies". They are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser the next time you visit.

You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, the acceptance of cookies for certain cases or generally exclude and enable the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.


Website Analytics

The Gateway uses Matomo, an open-source analytics software, which helps us to improve and expand our website. Matomo has been configured according to the recommendations of the Independent Center for Data Protection and follows current data protection laws. Information gathered during this process is processed and evaluated only by Gateway and IEA staff. Recorded data are not passed on to third parties.

IP-addresses are anonymized prior to their storage. In addition, general information regarding the system used to access the website can be stored—for example, name and version of the browser and operating system used as well as screen resolution.

It is possible to create usage profiles under a pseudonym from the collected data. In order to do so, cookies may be used. Cookies ensure that the internet browser can be recognized. Data collected by Matomo are not used to identify visitors to this webpage personally, neither are these data merged with any personal data about the holder of the pseudonym.

By using this website, you agree to the processing of the data collected about you in the above-mentioned way and only for the above-mentioned purposes.


Changes to the Privacy Policy

The advancing technology, legal requirements or also changed processes et al. can affect this Privacy Policy. We therefore reserve the right to change this Privacy Policy at any time with future effect. The current version of the Privacy Policy can be found on this website. Please visit this sub-page of the homepage regularly to find out about the applicable regulations.

Status: 2018-05-24